The Complete Guide To Fix An Office Chair

Due to continuous use, we all face some issues with our office chair, and it needs to be fixed. There are different kinds of issues that arise with time while using your office chair. Different kinds of issues need different kinds of fixes. In this article, I will give you the fix of most common problems that you might face with your office chair.

We all want to sit comfortably in our office chair. But sometimes our office chair becomes wobbly, it starts sinking, the tilting mechanism stops working, and the list goes on. These issues often disrupt our productivity at work and hamper our sitting experience. If you face some problems with your office chair and want to fix your office chair all by yourself, this article is for you.

There are different ways to fix an office chair. It depends on the problem and the type of office chair. Whether you’re experiencing issues with your chair or Caster wheels’ tilt mechanism, whatever the problem may be. You will need to follow some certain steps to fix the particular problem of your office chair. So let’s talk about the steps you need to take to get your Office Chair Fixed from various issues.

How to Fix A Wobbly Office Chair?

A wobbly chair can be frustrating. If you want to fix your wobbly chair, you will need some accessories and materials listed below. If you got all of them, follow the steps below to restore your office chair’s stability. You will be able to fix your wobbly chair all by yourself by following the strategy. I have also given links to those materials in case you don’t have them and want to buy from amazon.

Things you’ll Need to Fix your Wobbly Chair:

  • Wood marker pen
  • A Regular Hammer
  • Drill
  • Coping saw Frame
  • Scraper
  • Strap clamp Holder
  • Wood glue
  • Rag

Now let’s move to what needs to get done:

Step 1: Mark The Parts Of Your Office Chair:

Use your Wood Marker Pen to mark the parts and joints of your office chair. You can use a numbering system for marking or labeling. If you don’t have a wood marker pen, you can use a regular marker or pencil as well. Just make sure the markings are clear enough for you. These markings will help you in the assembly process after you are done fixing your chair. 

Step 2: Disassemble The Chair:

After you are done with marking and labeling, it’s time to disassemble the chair. Be careful while doing this. This might seem a little bit of a complicated process for you if you have never done this before. The process is quite simple. You have to check for screw holes and take the screws out with the drill. If there are nails or pins on the joints, hit the joint’s vulnerable areas till the joint comes apart. Be careful while using the hammer so that you do not create another issue. 

Step 3: Clean Up and Organize The Parts:

Organizing the parts is very much important. If you organize the parts carefully, you can avoid losing any parts or pieces. After this is done, use a scraper to get rid of old glues or any other adhesives from the joints. You can also use sandpaper or chisel as well for this purpose. I prefer a scraper as it helps to get on the tight areas around quickly. Just make sure that all the parts are clean and smooth, then move to the next step.

Step 4: Replace all the Broken Dowel Pins:

If the Dowel pins are broken or loose, you need to replace it with a new one. They are cylindrical shaped pins that are used to join parts of your chair. If you see any loose pins, just drill it out and replace it with a new one. You also have to compare the pin’s size with the old one to make sure that it is the right fit for the holes. If the length of the new dowel pin is larger than the old one, make it the old one’s size with the help of a coping saw.

Step 5: Apply Wood Glue On The Joints and Join the Pieces Back:

Apply enough wood glue on the joints to make the joints stronger. Then join back the pieces together in the right positions as per your labelings. The wood glue will make the joints more robust than before.

Step 6: Bind The Corner Blocks Back with a Strap Clamp or Rope:

This is the final step. You have to tighten the glued parts together. You can use a strap clamp or even a rope. I think strap clamps are the best option, but ropes can work too. Just fasten the glued parts with a strap or rope tightly. Wipe off any excess glue with a piece of cloth or rag. I suggest keeping the strap on for 24 hours. After 24 hours, remove the straps and enjoy sitting on your chair.

How to Fix a Sinking Desk Chair that won’t Stay Up?

Modern office chairs with caster wheels often have this sinking problem because they use a pneumatic gas cylinder that controls the chair’s height, which has functions with height adjustability. These cylinders use pressurized air to control the height; typically, this happens when seals are too damaged to maintain pressure.

This sinking issue can be easily solved by replacing the gas cylinder of your chair. These gas cylinders usually cost $15- $50 on Amazon. You can check the price here.

Or you can fix your chair in less than $1 using the hose clamp method.

Things you’ll need:

  • Hose Clamp long enough to circle the chair’s cylinder.
  • Sandpaper or duct tape or strip of rubber
  • Screwdriver to tighten up the hose clamp.

Here’s a simple step-by-step guide to fixing a sinking desk chair:

  • Adjust the seat height and find the cylinder’s metal part: You will see a metal part of your cylinder underneath the plastic tube. Find this metal part by adjusting your seat height using your chair knob.
  • Set the chair to your appropriate height: Before adding the hose clamp, you need to adjust your chair height according to your seating level. Because after adding the hose clamp, you won’t be able to change your chair height. 
  • Wrapping the hose clamp: Get a hose clamp from the hardware store, make sure it’s long enough to circle your chair. Wrap this hose clamp to the metal part of the cylinder. Tighten up the clamp using a screwdriver as far as possible.
  • Use the duct tape or sandpaper: If you find that the hose clamp is very tight, but it still can’t hold the chair up properly. You can use duct tape or sandpaper. First of all, unwrap the hose clamp, then wrap the duck tape or sandpaper circle to the metal part of the cylinder, then add this hose clamp above the sandpaper, which will improve the grip of the clamp.

How to fix office chair seat height that won’t go up?

An appropriate sitting position is compulsory for all of us who have 8-9 hours of a desk job. After using the office chair for a long time, the height adjustable feature can get broken, and the seat’s height gets lower.

Although as I already mentioned above, how you can fix a sinking office chair using a hose clamp. Seat height issues can be solved with a slightly different method. 

Method 1: In the above issue, we wrap the hose clamp top part of the metal cylinder to fix the sinking. Now we add it to the bottom part of the metal cylinder so that the seat height stays up. You can use the same method we showed in the sinking issue; just add the hose clamp lower part of the metal cylinder.

Method 2: There is one easy method you can apply to solve this issue. Remove your body’s upper part, including the pneumatic cylinder, and add the paper towels or toilet paper to the cylinder base. It will solve the issue of your chair seat height.

If you can’t remove the upper part of your chair, turn the chair entirely upside down. At the very bottom of the base, there is a nut screwed onto the bolt. There might be a metal pin you have to remove too. Unscrew the nut off of the bolt, and the base will slide off of the chair spindle.

How to Replace Office Chair Casters/ Wheels?

Office Chair Casters allows you to roll around. Sometimes the casters get damaged, or you just need better casters to protect your floor or mat. Then you might need to replace your chair’s casters with new and better ones. Follow the steps below as they will guide you through the whole installation process of caster wheel replacement.

Here’s a simple step-by-step guide to Replace Office Chair Caster Wheels:

Step 1: Turn the Chair Upside Down

You have to turn the chair upside down so that the wheels are up and the chair’s head in the ground. If your chair is too heavy, get a friend or someone else to help you bring the chair upside down. 

Step 2: Remove Old Casters

Grab the caster in one hand and the chair’s base in another, then start pulling each of the casters out. This takes a little bit of force. Some casters come out easier than the others. There is a grip ring in the stems of the casters that keeps the Casters in their places. In this step, all you have to do is pull the casters out. If the caster doesn’t come out, try to rotate it around. A different angle might make this easy by providing you more leverage to bring the caster out.

Step 3: Install New Casters/wheels:

After you have removed your old office chair casters, It is finally time to install your new casters. You can find our recommended premium quality Replacement Casters for your Office Chair on Amazon here. These casters can handle more weight than standard casters. 

It is now moving forward to the installation of new casters. You can pop the new-casters up in place, but it might require more force than installing old casters as the grip ring on the new casters’ stem is fully expanded and hasn’t been used and compressed before. So it might be harder to put them on your chair. So I suggest you put on some grease on the chair’s socket and then try to insert the new chair casters. If this doesn’t work then you have to take the help of a hammer to install them.

How to fix a forward or Backward Sloping office chair?

If your office chair keeps leaning forward or backward, this can be bad for your posture as this can put pressure on your back and cause back pain. Don’t worry; just follow the easy steps to fix your office chair quickly.

Now let’s move to what needs to get done:

  • Check your Casters: You might need to check if the casters are okay. Sometimes they become loose when you adjust your chair. Check if the screws are tight enough or  are there any missing screws. Sometimes screws also bend due to pressure for prolonged use. All you need to do in this step is to make sure the screws are firmly attached in their place, and they are not bent. If they are bent or any screws are missing, replace them with new screws, and you are good to go.
  • Check the Swivel Seat Plate: If you see that the casters were fine then the problem might be on the metallic plate below your seat. Check if the bolts are tightly screwed with the plastic holder of the seat rest. Sometimes missing bolts can cause your office chair to lean forward or backward. So check if all the bolts are in place properly. If the bolts are just fine then the problem lies with the chair seat plate. I have seen that seat plates get bent mostly in ergonomic chairs, which causes a chair to lean forward or backward. In that case, you might have to replace the seat plate.

How to Fix Office Chair Won’t Recline?

If your chair does not recline, then you have to determine where the problem lies before taking the whole chair down. For that, you can follow the steps that I have shown below.

Now let’s move to what needs to get done:

  • Find the Tension Adjustment Knob: The tension adjustment knob always stays below the seat. This is the same for most of the office chairs out there in the market. After finding the knob try different adjustment levels.
  • Adjust Recline Tension Level: The adjustment knob has plus and minus directional signs on it. You can try to reduce the tension, and this might fix the problem. If you can not rotate the knob or the knob is stuck, you will need to use a wrench. If the stuck knob was the problem, then this should solve the reclining problem quickly.

How to Fix Office Chair Squeaking?

Office chair squeaking can be very much irritating. If you are facing this problem, you should follow the steps below. I believe following these steps can help you to fix this problem.

Now let’s move to what needs to get done:

  • Check the Bolts and Screws: Check if all the nuts, screws, and bolts are firmly placed, and there is no damaged or missing one. If there is any missing or damaged nut/screw/bolt replace it with a new one.
  • Put grease on the joints and moving parts: Putting grease in the mechanisms and joints will make the movements smooth. This should solve the squeaking problem of your office chair.
  • Fix the back springs: If the squeaking still persists, the back’s springs might be damaged. You can replace them, and this might solve the squeaking.

Where to get office chair replacement parts?

A good office chair costs a lot. If any part of the chair gets broken, you can save hundreds of dollars by buying replacement office chair parts instead of buying new office chairs. Our recommended office chair replacement parts are as follows:

Thanks for reading! Before you go, take a minute out and check out my article, 12 Best Office Chair Accessories to Improve your Sitting Experience.

Asif Iqbal

Hi, I’m the co-owner of I had spend hundreds of hours researching on Office Chairs. This is the site where I share everything I’ve learned about office chairs.